If you’re choosing your property management system for your estate business we’re sure you’re full of questions. So we’ve collected together some of our Frequently Asked Questions. If your question isn’t covered below then give us a ring or send us an email and we will be happy to answer any questions you might have about property management software for letting agents, estate agents, commercial agents and business transfer agents.

What is Property Management Software?

Property Management Software is built with property managers in mind.  There are hundreds of property management systems available built with specific agency models in mind.  In general Property Management Software systems are built to help agents to improve their office administration, increase their efficiency and therefore improve the quality of customer service and raise the level of profitability.

Why should you choose Focus Micro Systems to manage your information?

Well, there are several kinds of property management agency, and because of this Focus Micro Systems have created and developed a range of software systems in order to ensure that our systems will cover all models of agency.   We’ve also got well over 30 years’ experience in the market, so we’ve tried everything and we know what works.

Can I try before I buy?

We’d love to offer you a live demo of one of our property management systems  We offer the following property software programmes depending on the property agency you run:

Rent Software, for lettings agents
Easy Software, for estate agents
Office Software, for commercial estate agents
Shop Software, for business transfer agents

Book a live demo now to see the features of our software in action.

Microsoft Word 2013 Compatibility Update

If you are running Microsoft Word 2013. There is a setting which needs to be set within Microsoft Word it’s self. You can set this by doing the following but Please call your IT department or our self to confirm this.
Go to FILE, click Options, un-check: “Open e-mail attachments and other un-editable files in reading view”

Why Use Property Management Software?

Property management software is designed to efficiently and centrally manage the exhaustive list of responsibilities of property managers and owners. Property management software helps property managers and owners do away with their previously manual system of spreadsheets, email, and document filing. The software centralizes and unifies the tools necessary for an efficient and productive business.
Instead of relying on disparate, web-based, and paper-based tools, property managers and owners can depend on a single platform that offers seamless integration to supplemental third-party software.
Financial management — Property management software allows users to monitor the financial health of their properties. Property managers and owners use the software to simplify or automate their accounting and bookkeeping tasks as well as prepare property portfolio reports for investment activities.
Facility management — Managing real estate properties, regardless of property type, requires the property owner to effectively oversee every aspect of their facilities. Property management software ensures that property owners are enabled to keep track of all maintenance requests from tenants. The software also ensures that property owners pay vendors on time as well as set up recurring work orders.
Reporting — An effective property management tool helps users maintain accurate and compliant property records, understand and predict occupancy rates, better conduct tenant screenings, and streamline the leasing process.
Tenant or resident communication — Tenant and owner portals of property management software improves communication between both parties. This simplifies rent collection and helps in better tracking. Tenants can easily submit maintenance requests through the software. Property owners can have a more unified overview of potential and existing tenants, which results in the added benefit of resident loyalty and reputation management.

Who Uses Property Management Software?

Property management software impacts back office activities, but its tenant-facing features are wielded by both tenants and service contractors. While property management software is distinct from real estate investment management software, real estate asset managers leverage property management software for reporting.
Property managers and owners — Property owners of any type of rental utilize property management software to optimize their tasks and activities. Whether they manage short-term or long-term rentals, apartments, student housing, condominiums, single-family housing, commercial spaces, or gated communities—all these properties will benefit from software that automates or streamlines operations.
Tenants — Tenants leverage property management software via a tenant portal when submitting maintenance requests, receiving notifications about building updates or incoming packages, and communicating with property managers.
Asset managers — Real estate asset managers who are involved on the property level of investment portfolio management leverage property management software to enhance the financial performance of income-producing properties.